Reference search tips
This search locates documents based on the reference field. Results are limited to the 100 most recently filed documents matching your search criteria. The format of this field varies by county and may include several types of information including:
- Standard legal description (subdivision, block and lot)
- Acreage legal description (survey or abstract name and acreage amount)
- Lien or release amount
- Related documents (for example, a Release may reference the associated lien)
Standard legal description
- To locate Oak Hills Subdivision Block 1 Lot 5, search: “oak hills” 1 5
- To locate Shiloh Park Section 3 Subdivision Lot 31, search “shiloh park” 31
Acreage legal description
Abstract and survey descriptions vary by county.
The best way to identify the format is to run a grantor/grantee search and review the legal descriptions.
Once understand the county’s format, you can search by abstract or survey number.
For example, if the Marcus Deleon Survey Number 1181 format is “MARCUS DELEON S-1181 283.754 acs” you can search for “s-1181””283.754” or just search “s-1181” to find all documents in the survey.
If you only know the acreage size of a parcel, search using the following format.
For 954.017 acres, search “954.017” or “954”.
For acreages above 1,000, please note the comma rule as explained above.
Searching large abstracts and surveys
Because this search only returns the most recent 1,000 results, some extremely large searches (i.e. large abstracts or subdivisions) should be limited to a date range to see all records.
For example, if you need to see all documents filed in a large survey, you can run your search in limited date ranges going backwards to identify all documents.
General tips for all counties
- If you have trouble locating documents, review the structure of the legal description by running a grantor/grantee search in the County you're working.
- You may copy/paste a reference field. For example, locate a document on the subject property by a grantor/grantee search then copy/paste the reference field to run the property search.
- Limit search by date range
- Large abstracts and surveys. Because the search only returns the most recent 100 results, large searches should be limited to a date range to see all records. For example, you may want to run large survey/abstract searches in 1 year increments.
- Narrow down results by using quotes.
- Example: To locate a document with 550 acres, use quotation marks to search for “550” or “550.0”
- Commas change search results.
- Some counties use commas in the acreage amounts and lien amounts. To locate these instruments, you must either use the same format, or insert a "*" sign where the comma belongs. For example, if a county uses a comma, you can locate 1,000 by searching “1,000” or “1*000”
- Use the * sign for a wild card. For example:
- 1,000 = 1*000
- William smith = will*smith